When Are Common App Mid Year Reports Due

MIT staff blogger Matt McGann '00

Time to Complete the MIT Midyear Report by Matt McGann '00

Applicants need to fill out the form on MyMIT by February 15th.

The MIT Midyear Report is now available! You can fill it out now at http://my.mit.edu.

To announce this, Dean of Admissions Stu Schmill has just sent out this email:

The MIT Midyear Report is now available on your MyMIT Tracking page, http://my.mit.edu.

Complete your MIT Midyear Report now.

The MIT Midyear Report is an online form that is required of all students, and is to be completed by you, the applicant. ¬†The Report serves two purposes: to provide your updated grades since you have applied, and to mention other updates since you submitted your application. Please submit this form as soon as your midyear grades are available or by February 15th, whichever is earlier.

A few notes: You should complete the Report as soon as possible after completion of the fall semester or second quarter (if your school uses a trimester schedule, please use your first trimester grades). ¬†¬†You do not need to have a hardcopy of your updated transcript sent by your school, and even if your school has sent a hardcopy transcript, you are still required to submit the MIT Midyear Report. ¬†There is also an option in the Report for students whose schools do not provide any midyear grades, homeschooled students, and students already out of school.

Finally, my colleagues in the Financial Aid Office are happy to announce that the Financial Aid Tracking System is also now available on MyMIT.¬† On the Financial Aid Tracking System, you can view which documents have been received by the MIT Financial Aid Office. ¬†You can learn more about applying for financial aid on the Student Financial Services website. ¬†The deadline for applying for financial aid is also February 15th.

Best wishes,
Stuart Schmill
MIT Dean of Admissions

Hopefully, the form is pretty self-explanatory, but here are a few notes:

The Midyear Report is an online form that is to be completed by every student being considered for Regular Action admission (thus, RA applicants — including international students — and EA deferreds).
The Midyear Report is to be completed by you, the applicant.
The MIT Midyear Report is different than the Common Application Midyear Report. The Common App MYR which is filled out by your counselor and sent to Common Application schools. The MIT Midyear Report is to be filled out by you, the applicant, online via your MyMIT Tracking.
The MIT Midyear Report serves two purposes:
1. to get your updated grades since you have applied ("Midyear Grades").
2. to get any other updates since you submitted your application ("Midyear Updates").
The Midyear Grades form has fields for your to report your coursework and grades. This is similar to the Self-Reported Coursework Form from the Part 2 of the application, except that we're only looking for current year courses and grades. And we're only looking for this from students with something to report — so if you're in a school that doesn't have midyear grades, or you've already graduated, don't worry, you're all set — you will be able to skip this section.
The Midyear Updates form will be a simple text box, similar to one of the essays from the Part 2. The Midyear Update has a maximum of 250 words.
We are happy to accept a midyear/updated transcript from your school/counselor, or the Common App Midyear Report form. However, even if your school/counselor submits a transcript, you still are required to complete the online MIT Midyear Report.
The MIT Midyear Report is due by February 15.

We've been getting a number of questions about the Midyear Grades section of the form. Here are some quick tips:

For most of you, this will be pretty strightforward. You'll take your transcript, then write the course name in one box, and your semester/trimester grade in the corresponding box. For example:

While we ask for you to keep the grades column as pristine as possible, feel free to add some extra info in the "Subjects taken" box. For example:

Biology A+

AP Calculus A-

English A+

History B+

Spanish 4 B

…or…

BC Calculus 89

IB Chemistry HL 97

British Literature 95

Japanese 100

Economics (EPGY) A-

Health Pass

In the "Grades" box, please list only grades and not narrative text if you can help it. For example, it is sufficient to write "B+" rather than "B+ (Final grade)" or "B+ (online course)." Also, you don't need to write "Currently enrolled," "Just started," or "Spring semester;" it will be, in many cases, better to leave it blank.

While we ask for you to keep the grades column as pristine as possible, feel free to add some extra info in the "Subjects taken" box. For example:

Organic Chemistry (via dual enrollment at BHCC) A-

…or…

AP Chemistry (self study / MIT OCW)

…or…

Chemistry (auditing; not taking for a grade)

…or…

Chemistry Honors (Spring Semester)

If your transcript provides quarter grades but not a semester grade, you should list both quarter grades. For example:

…or…

If your transcript provides quarter grades and a midterm exam grade but no semester grade, you should list the quarter grades and the midterm exam grade.

For example:

…or…

Theory of Knowledge 6+, 7, 7

If your school uses a trimester schedule, please use your first trimester grades. We know that in most cases, your second trimester grades will not be available for a while.
Some schools — including many international schools — have no concept of "midyear grades." This is okay. You can ignore the text boxes and simply choose the option, "I attend a school that does not provide midyear grades."
Some schools will not release midyear grades until after the Midyear Report deadline of February 15th. This is okay. You should choose the option "Semester grades will be available on ______________________ and I will mail or fax them to you at that time."
Some of you have graduated already and have no new grades to report. You should choose the option, "I'm not currently attending school; MIT has all of my grades."